NOTICE: THIS IS PROVIDED ONLY AS A COURTESY AND IS MACHINE TRANSLATED. THE FINNISH VERSION FOUND HERE:Yleinen GDPR seloste tapahtumille IS LEGALLY BINDING.
This is a register and privacy notice in accordance with the EU General Data Protection Regulation.
Compilation date 10.1.2023. Last modified 10.1.2023.
1.
University of Oulu Computer Science Guild Blanko ry
Postal address: Pentti Kaiteran katu 1, 90014 University of Oulu
Visiting address: Geokatu, University of Oulu, Linnanmaa Campus
E-mail address:
Registered office: Oulu
- Contact person for matters concerning the register
Board of Blanko ry
- Name of the register
Blanko ry’s event register
- Legal basis and purpose of the processing of personal data
The legal basis for the processing of personal data under the EU General Data Protection Regulation is the legitimate interest of the controller.
The purpose of processing personal data is to enable the organisation of events and their payment transactions.
- Data content of the register
Full name
E-mail address
*Telephone number
*Date of birth
*Transaction payment details
*Preferred diet
*Drinking preference
*Blanko membership
*Any additional event-specific fields
(Fields marked with an asterisk are used only if necessary)
- Regular data sources
Data collected at the time of event registration.
- Regular disclosures of data
Data will not be disclosed to third parties. No data will be transferred outside the EU or EEA.
- Transfer of data outside the EU or EEA
The data in the register of members is stored and processed in Google Drive.
Data may be processed in Google’s cloud services, in which case the data processed may be located outside the EU or EEA.
Google is committed to complying with the EU General Data Protection Regulation for its cloud services.
In addition to the above, no data will be transferred outside the European Union or the European Economic Area.
- Principles for the protection of the register
The main storage and processing location for data is Google Drive. The service is protected from external access and the use of member data is monitored. The data is only accessible by the appropriate officers and employees of the Blanko Association Board of Directors.
10.
Any person who is a member of the register has the right to check the information stored about him/her in the register. The request for verification of the data must be sent in writing to the controller. The controller has the right, where appropriate, to ask the person making the request to prove his or her identity. The controller will reply to the applicant within the time limit laid down in the EU General Data Protection Regulation (as a general rule, within one month). The verification is free of charge once a year.
- Right to request correction of information
Every person covered by the register has the right to request the correction of data stored about him or her in the register. The request for correction of the data must be sent in writing to the controller. The controller has the right, where appropriate, to ask the person making the request to prove his or her identity. The controller will comply with the applicant’s request within the time limit laid down in the EU Data Protection Regulation (as a general rule, within one month).
- Other information relating to the processing of personal data
The data will be stored until the adoption of the financial statements for the financial year in progress at the time of the event, but not later than the end of April of the calendar year following the current calendar year.
Exception:
The financial and accounting obligations of an association are laid down in, inter alia, the Accounting and Associations Acts. Thus, personal data, for example in books, vouchers or other similar financial and accounting documents, are kept in accordance with the above-mentioned laws for a minimum period of 10 years.
Translated with DeepL.com (free version)